Groups and Events

from$1,000

Team heading to a conference? Organizing a 10-year reunion? Large groups often require a different approach. Let me handle the details.

More than four rooms is a group, and groups work differently.

Group travel opens levers that don’t exist for a couple or a family. It also demands a different approach depending on what’s driving the trip. Are we planning around a central event or conference? Do we need a contracted rate at a hotel to take the uncertainty out of it?

Those are the questions worth answering first.

Should you want to consider any contracted rates, I’ll walk you through the specific terms before anything is signed, and I’ll tell you when a contracted arrangement isn’t appropriate for your group’s situation. Sometimes multiple individual bookings are the better call, and sometimes rack rates and VIP perks are preferable. We’ll work together for your group’s unique situation.

Who signs matters. The group organizer (you, your company, your organization, etc.) is the contracting party. I’m your advisor in the arrangement, not a signee.

Pricing

$1,000 for groups up to 10 rooms. This fee is non-refundable.

Group work is the heaviest and least reversible planning. Rate types proliferate and contracts get negotiated long before anyone travels, and that work doesn’t unwind.

For groups larger than that, let’s talk.

Send me a message today

Group trip — [OCCASION]

Hi Mario — I’m organizing a trip for a group and I could use the help. The occasion: [CONFERENCE / REUNION / WEDDING / MILESTONE] Where: [DESTINATION, IF DECIDED] When: [DATES, OR JUST A MONTH] How many people: [ROUGH HEADCOUNT] How many rooms: [ROUGH ROOM COUNT] Already booked: [ANYTHING AT ALL]

Or use a form instead

Applies to every service

Refundable/Non-Refundable Bookings

I will normally default to refundable bookings. You are welcome to let me know when cost is the absolute priority and I will adjust accordingly. In rare cases where a non-refundable option is significantly more attractive, I will flag for you as well.

Travel insurance

I’ll offer the option for travel insurance on every trip involving significant prepaid cost or international travel. You’re free to decline (plenty of people are covered through a credit card or an existing policy) but I’ll always ask. Medical coverage in particular is worth double checking, especially for families.

Passports, visas, and entry requirements

As a courtesy, I’ll flag what I know about entry requirements for your destinations, including passport validity rules. For example, many countries require six months’ validity beyond your travel dates. However, final responsibility for passports, visas, and entry eligibility rests with each traveler. Requirements change and vary by nationality. Check the official source for your passport and confirm before anything bookings become irreversible.

How to reach me

Email, text, WhatsApp, LINE - whichever one you already use. I’ll match whatever channel you start on. Confirmations will always follow via email.

Most days I’m based in New York, and I travel often. If we are connecting from different time zones, please expect a delay in my response.

Fees and refunds

Where applicable, planning fees are charged when we start work and refunded on the scheduled departure date of the first booking I make for you. Group fees are non-refundable. Full terms are on the terms page.